Department: Group Finance & Compliance
Location: Mumbai (On-site)
Employment Type: Full-Time
Reports To: Senior Accountant / Head of Finance
Experience: 1–3 Years
1. Role Overview
- We are looking for a detail-oriented Accounts Executive – Tally & Reconciliations to manage day-to-day accounting entries, maintain accurate financial records and support reconciliation activities across the group's entities.
- The role will primarily focus on accounting operations in Tally Prime, maintaining financial registers in Excel, performing routine reconciliations and ensuring proper documentation of all transactions.
- The ideal candidate should have hands-on experience in Tally Prime, a working understanding of GST and TDS, and strong Excel skills. Accuracy, consistency and attention to detail are essential for this position.
2. Key Responsibilities
A. Accounting & Voucher Entries – Tally Prime
* Pass daily accounting vouchers, including Purchase, Sales, Payment, Receipt, Contra, Journal and Debit/Credit Notes.
* Record vendor invoices with correct ledger classification, GST bifurcation (CGST/SGST/IGST) and applicable TDS deductions.
* Enter sales invoices and record credit/debit notes for sales returns, rate differences and adjustments.
* Process payment and receipt entries with accurate bank/cash ledger selection, narrations and instrument details.
* Pass month-end journal entries relating to provisions, prepaid expenses, accruals, depreciation and expense reclassifications.
* Create and maintain ledgers under appropriate account groups.
* Apply cost centres and cost categories wherever required for entity-wise or project-wise tracking.
* Ensure accurate narrations and bill-wise references for proper transaction traceability.
B. Excel Records & Reconciliations
* Maintain purchase registers, sales registers, expense trackers and TDS working sheets in Excel.
* Update and reconcile accounts receivable and accounts payable ageing schedules with Tally records.
* Perform regular bank reconciliations and identify and resolve outstanding entries.
* Conduct vendor and ledger reconciliations and investigate discrepancies.
* Prepare GSTR-2B versus books reconciliation workings and identify missing or mismatched invoices.
* Use Excel functions such as XLOOKUP/VLOOKUP, SUMIFS, Pivot Tables and error-checking formulas for data validation and reconciliation.
* Ensure all financial registers are updated regularly and accurately.
C. Documentation & Compliance Support
* Maintain and organise supporting documents, including vendor bills, invoices, challans and bank advices.
* Ensure proper documentation and audit trails for all accounting entries.
* Maintain audit schedules and provide supporting documents during statutory and internal audits.
* Assist the senior finance team with month-end and year-end closing activities.
* Follow established accounting SOPs and escalate discrepancies or unusual transactions for review.
3. Educational Qualifications & Experience
* B.Com / M.Com.
* 1–3 years of hands-on experience in accounting and Tally Prime.
* Experience in maintaining accounting records and performing reconciliations.
* Working knowledge of GST and TDS accounting fundamentals.
* Experience in a multi-entity accounting environment will be an added advantage.
4. Technical Skills
- Tally Prime: Practical experience with all major voucher types, ledger creation, account grouping, cost centres and bank reconciliation.
- Advanced Excel: Working knowledge of XLOOKUP/VLOOKUP, SUMIFS, Pivot Tables and reconciliation formulas.
- GST & TDS: Understanding of GST accounting entries, GST reconciliation and TDS deductions.
- Accounting Records: Ability to maintain financial registers, outstanding schedules and supporting documentation.
- Familiarity with the GST Portal and TRACES will be an added advantage.
5. Key Competencies
- Accuracy & Attention to Detail: Ensures accounting entries and reconciliations are accurate and properly verified.
- Consistency: Maintains updated books, registers and schedules without delays.
- Ownership: Takes responsibility for assigned accounting activities and flags discrepancies proactively.
- Organisation: Maintains systematic records and supporting documentation.
- Process Discipline: Follows established accounting procedures and reporting timelines.
6. Key Performance Expectations – First 6 Months
- Accurate and timely recording of daily accounting transactions in Tally Prime.
- Updated accounting registers and reconciliation schedules, aligned with Tally records.
- Timely identification and resolution or escalation of reconciliation differences.
- Proper documentation and supporting records for all accounting entries.
- Minimal entry-level errors and reduced review corrections.
- Consistent adherence to month-end closing timelines and accounting SOPs.